Tutorials

Cleanup Duplicate Contacts on iPhone, iPad, Mac

icloud duplicate contacts

iCloud is a cloud storage and computing service by Apple Inc., which allows you to store photos, music, contacts, bookmarks, reminders, backups, notes, passwords, applications and settings. This service was released by Apple in 2011 and has over 800 million users. iCloud Drive allows you to access and share files across all your devices and even with other iCloud users. iCloud gives free 5GB worth of storage to all its users. Every night, iCloud automatically backs up the entire device. This keeps all devices in sync and makes device migration really easy.

Lately, many iCloud users have found duplicate contacts on their devices (iPhone, iPhone X, iPad, MacBook, iMac and PC). This is caused by more than one manual backup or because of frequent backing up of contacts.

devices icloud
Image credits to : https://support.apple.com/en-au/icloud

This article will help you cleanup duplicate contacts. Please backup your contacts for safety purposes before attempting any fix. Also make sure that you are using the same iCloud email as the one in your devices so that duplicates can be deleted from the same iCloud account. Please ensure that your device is connected to the Internet.

Remove Duplicate Contacts on MacOS

MacOS users are those who have access to an iMac or a MacBook. All Apple users with an iMac or MacBook can easily delete duplicates with the help of an inbuilt application called contacts. This address book syncs all your contacts from iCloud and helps in managing them. This in-built application has a feature to detect and delete duplicates. When manually importing contacts, the app will ask you to review duplicates to either merge duplicates or keep both contacts. However if you want to clean already existing duplicates from your iCloud then: –

  1. Go to Launchpad and open contacts on your device.contacts mac logo
  2. Select the card option from the top bar.contacts on Mac
  3. Select on “Look For Duplicates”. Contacts>Card>Look For Duplicates:Mac
  4. It automatically detects duplicate contacts and a popup will prompt asking you to merge duplicate contacts or cancel. Click on merge to proceed. Duplicates found on mac
  5.  Go to iCloud, sign in with your iCloud email and click on contacts.icloud.com
  6. Click on the cogwheel on the bottom left corner and press refresh. This will remove all duplicate contacts by syncing with your devices.duplicate contacts icloud.com

 

Remove Duplicate Contacts on Windows 7/8/8.1 or 10

microsoft PC
Image credits to : http://microsoft.com/

PC users use iCloud for Windows, which helps them to sync and use iCloud with Microsoft outlook. Microsoft outlook have add-ons which make this possible. Only compatible PCs can run iCloud for PC such as iCloud for Windows 7 to iCloud for Microsoft Windows 10, and it uses Outlook 2007-2016 to sync. An iCloud user can sync their data on PC by simply downloading iCloud for PC and Microsoft outlook, and then sign in on Outlook with their iCloud Id.

To clear duplicate contacts on iCloud: –

  1. Open outlook
  2. Click on people
  3. In home tab under current view, click bottom right corner of views box and then click on the phone icon. This view helps you delete contacts faster.
  4. In the list of contacts, press and hold Ctrl and click on each contacts with left mouse button to select.
  5. Press Ctrl+D to delete them. Close Outlook.
  6. Go to iCloud for Windows window and un-tick mails, contacts, calendar and tasks and press apply.
  7. Tick on mails, contacts, calendar and tasks again and press apply. This will refresh and sync new changes in contacts.
  8. Usually when importing contacts to outlook, it detects and asks to erase duplicate. Always click erase.

For more information you can visit Microsoft Support

Remove Duplicate Contacts on iPhone or iPad Users

icloud ipad

Duplicate contacts on phone are often occurred because iCloud syncs the devices at night when it is connected to Wi-Fi. This automatic backup causes duplicates to occur due to inherent bugs in iCloud. Duplicate contacts can also occur as a result of both manual backup to iTunes and automatic backup to iCloud. Having multiple accounts on your devices could also be the cause of duplicate contacts. The following changes applicable to latest version of iPhone aka iPhone X as well. To resolve this issue:-

      1. Go to your device which syncs contacts to iCloud, and turn the sync off. To do this on iPhone and iPad, go to settings, iCloud and turn contacts off.
        icloud on ipad
      2. Click on “Keep on this iPhone/iPad” if it asks you to delete them. keep on my ipad
      3. Go to iCloud.com and sign in with your iCloud ID.icloud.com
      4. Manually delete contacts.
        To delete contacts faster, multi-select them with the help of the command key in apple devices (if you have an iMac or MacBook please refer to the first method) or shift key in Windows. Click on the cogwheel on the bottom left corner and press delete. This will remove all the selected contacts.

        duplicate contacts icloud.com

      5. Go back to the devices and turn the sync back on. This will delete all duplicate contacts from all linked devices.

    sync on ipad

     

    Alternative Method for iPhone and iPad Users

    Deleting contacts manually can be time and resource consuming; hence it’s more ideal to make the whole process automated. Since Apple by default doesn’t provide any native function to remove duplicate files automatically, a third party app has to be utilized for this purpose. Third party cleaning apps can do this faster. Here are some apps from the App Store which clear duplicate contacts with ease. They access to your contacts, detect duplicate contacts and finally merge them for you. These apps are compatible with both iPhone and iPad.

    Cleaner

    Cleaner

    Cleaner lets you delete all nameless and duplicate contacts with one tap. It also backs up your contacts and has a super fast search functionality. Download Cleaner from App Store

    Smart Merge

    Smart Merge

    Smart Merge lets you find and merge all duplicate contacts (quite useful for merge contacts iphone icloud). It also helps you delete nameless contacts and provides a backup for the contacts. Download Smart Merge from the App Store

    Simpler Contacts Manager

    Simpler-Contacts manager

    This app does not only delete duplicate contacts but has many other features like making contact groups, sharing contact groups, sending group text messages and emails and also provides a contacts backup just as aforesaid apps. Download Simpler Contacts Manager from the App store.

    iCloud is actively developed by Apple and is improved in every update. Any bugs or errors caused by the cloud are usually addressed within a short amount of time. However if you are still having any bugs, especially related to duplicate contacts and the issue cannot be fixed from your side then please contact Apple support.

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